D. Submit national comments

Table of content

Introduction

1 - National Committees with three-step process

1.1 - Roles implicated in the three-step process

1.2 - Comments provided by OSD NC Commenter

1.3 - Save proposed decision by OSD NC Manager

1.3.1 - Resolve one comment card at a time from the main interface

1.3.2 - Resolve several comment card at a time from the Comment to resolve tab

1.4 - Validate decision by OSD NC Voter

1.4.1 - Validate one comment card at a time from the main interface

1.4.2 - Validate several comment card at a time from the Comment to resolve tab

1.5 - IEC Voting system

1.5.1 - For a Committee Draft (CD)

1.5.2 - For a Committee Draft for Vote (CDV)

2 - National Committees with two-step process

2.1 - Roles implicated in the two-step process

2.2 - Comments provided by OSD NC Commenter

2.3 - Validate decision by OSD NC Voter

2.3.1 - Validate one comment card at a time from the main interface

2.3.2 - Validate several comment card at a time from the Comment to resolve tab

2.4 - IEC Voting system

2.4.1 - For a Committee Draft (CD)

2.4.2 - For a Committee Draft for Vote (CDV)

Introduction

The OSD platform offers two models of procedure for the submission of national comments, reflecting the process of each national committee's mirror committee (NMC). Some NCs require a three-step process, others a two-step process.

1 - National Committees with three-step process

1.1 - Roles implicated in the three-step process

• OSD NC Commenter - National experts
• OSD NC Manager - NMC Secretary / Technical Officer / Administrator
• OSD NC Voter - NC staff administration

1.2 - Comments provided by OSD NC Commenter

The OSD NC Commenter contributes to the project by adding comments during the commenting phase of the project.

The OSD NC Manager and the OSD NC Voter may also provide their own contribution by adding comments.

1.3 - Save proposed decision by OSD NC Manager

The NMC Secretary (OSD NC Manager) makes a proposed decision on the comments provided by the OSD NC Commenters. This proposed decision must be validated by the NC staff administration (OSD NC Voter) to make the decision official.

1.3.1 - Resolve one comment card at a time from the main interface

1. Click on the comment card
2. Click on Manage
3. Select decision:
   1. Submit as national comment
   2. Not submit as national comment
4. Click on Save proposed decision

1.3.2 - Resolve several comment card at a time from the Comment to resolve tab

1. Click on Comment to resolve tab on the right sidebar
2. Select several comment card by ticking the box next to user's name
3. Click on Select resolution drop-down list and select decision:
   1. Submit as national comment
   2. Not submit as national comment
4. Click on Save proposed decision (nb of selected comments)

1.4 - Validate decision by OSD NC Voter

The NC staff administration as the OSD NC Voter validates the proposed decision to make it official. It is important to check the status of each comment card to verify its validation.

The process of Validate decision by the OSD NC Voter reflects the traditional upload of the national position into the IEC Voting System.

1.4.1 - Validate one comment card at a time from the main interface

1. Click on the comment card
2. Click on Manage
3. Verify the proposed decision already selected by the OSD NC Manager:
   1. Submit as national comment
   2. Not submit as national comment
4. Click on Validate decision

1.4.2 - Validate several comment card at a time from the Comment to resolve tab

1. Click on Comment to resolve tab on the right sidebar
2. Set filters:
   1. Click on filter
   2. Activate Proposed: submitted as national
   3. Confirm selection by clicking on Set filters (blue button)
3. Select all comment cards tagged as Proposed decision: Submit as national comment by clicking on Select all
4. Confirm submission of national comments:
   1. Click on Select resolution drop-down list
   2. Select decision Submit as national comment
   3. Click on Validate decision (nb of selected comments)

NB: The same process is recommended to be done for the Proposed decision: Not submit as national comments but it is not essential as the none-submitted as national comments will remain in at the Commenting stage.

1.5 - IEC Voting system

The OSD NC Voter validated the decision on all comments in the OSD platform. While the comments are provided in the OSD platform, the vote must be cast in the IEC Voting system as the usual process.

1.5.1 - For a Committee Draft (CD)

1. Go to the IEC Voting system relevant to the project
2. Click on comment status in OSD
   1. No comment at this stage
   2. Comments in OSD
3. Click on Submit

1.5.2 - For a Committee Draft for Vote (CDV)

1. Go to the IEC Voting system relevant to the project
2. Cast vote:
   1. In favor
   2. Against
   3. Abstain
3. Click on comment status in OSD
   1. No comment at this stage
   2. Comments in OSD
4. Click on Submit

2 - National Committees with two-step process

2.1 - Roles implicated in the two-step process

• OSD NC Commenter - National experts as
• OSD NC Voter - NMC Secretary / Technical Officer / Administrator

2.2 - Comments provided by OSD NC Commenter

The OSD NC Commenter contributes to the project by adding comments during the commenting phase of the project.

The the OSD NC Voter may also provide their own contribution by adding comments.

2.3 - Validate decision by OSD NC Voter

The NMC Secretary / Technical Officer / Administrator as the OSD NC Voter validates the proposed decision to make it official. It is important to check the status of each comment card to verify its validation.

The process of Validate decision by the OSD NC Voter reflects the traditional upload of the national position into the IEC Voting System.

2.3.1 - Validate one comment card at a time from the main interface

1. Click on the comment card
2. Click on Manage
3. Select the decision:
   1. Submit as national comment
   2. Not submit as national comment
4. Click on Validate decision

2.3.2 - Validate several comment card at a time from the Comment to resolve tab

1. Click on Comment to resolve tab on the right sidebar
2. Select comment cards which will have the same decision (different options):
   1. Several comment cards: tick the boxes next to the commenters' name
   2. A full clause: tick the box(es) next to the clause title
   3. All comment cards: click on Select all
3. Click on Select resolution drop-down list
4. Select decision:
   1. Submit as national comment
   2. Not submit as national comment
5. Click on Validate decision (nb of selected comments)

2.4 - IEC Voting system

The OSD NC Voter validated the decision on all comments in the OSD platform. While the comments are provided in the OSD platform, the vote must be cast in the IEC Voting system as the usual process. The national comments upload is replaced by the radio buttons to indicate whether comments were provided in OSD or not.

2.4.1 - For a Committee Draft (CD)

1. Go to the IEC Voting system relevant to the project
2. Click on comment status in OSD
   1. No comment at this stage
   2. Comments in OSD
3. Click on Submit

2.4.2 - For a Committee Draft for Vote (CDV)

1. Go to the IEC Voting system relevant to the project
2. Cast vote:
   1. In favor
   2. Against
   3. Abstain
3. Click on comment status in OSD
   1. No comment at this stage
   2. Comments in OSD
4. Click on Submit