Manage Comments, Topics and Tags
In this article:
Manage comments dashboard
Dashboard overview
Manage comments
Manage topics
- 1 Access topic(s)
- 2 Assign existing topic(s)
- 3 Create new topic(s)
- 4 Remove topic(s)
- 5 Modify topic(s)
- 6 Delete topic(s)
Manage tags
- 1 Access manage tags
- 2 Create tags
- 3 Modify tags
- 4 Delete tags
- 5 Assign tag(s) to comments and change proposals
- 6 Remove assigned tag(s)
Please note
In this article, we will describe how leaders can manage comments, topics, and tags from the manage comments dashboard. To add comments or proposal to a draft as an author or contributor, or to resolve comments as a leader, see the related articles at the bottom of this page.
Manage comments dashboard
- A dashboard to manage comments is available to project members with Leader roles in the OSD platform. To access it:
- Go to Tools menu
- Click on Manage comments
Dashboard overview
The Manage comments dashboard overview provides a summary of comments, and change proposals in the draft:
- Total number of comments and change proposals
- Top 5 clauses with most comments and change proposals
- Breakdown of comments and change proposals by:
- Status: resolved and unresolved
- Type: General, Editorial, Technical
- Topics by which comments and change proposals have been classified
- Open Topics: Topics that have unresolved comments and change proposals under them
- Comments without topic: Number of comments and change proposals that have no topic assigned
Manage comments
Leaders can perform the following actions on comments and change proposals from the Comments tab in the Manage comments window:
1 View all comments
- Go to the Comments tab.
- You can click the Collapse all icon to view the list of (sub) Clause(s) containing a comment / change proposal.
- Clicking on Expand all will display all comments (default)
2 View/ Hide context
- Select a comment / change proposal and click on View context to view the exact place in the draft in which the comments or change proposal was placed:
- Select a comment / change proposal and click on Hide context to go back to the default comment view
3 Filter comments
- Click on the Filter button
- Enter keywords, or select specific criteria such as comment type, tags etc. and click on Set filters
- Click on Clear filters will remove all filters
4 Modify type of comment
- Select a comment or change proposal
- From the comment type dropdown menu, select the new comment type
Manage topics
It is possible to classify comments and / change proposals by topics.
1 Access topic(s)
- From the Overview tab of the dashboard, click on the hyperlink Show next to the particular open topic OR In the Comments tab of the dashboard, click on the Topics button OR Select a comment or change proposal, click on the Topics dropdown menu, and select Manage topics
- From the Topics section, click on a particular topic to view all comments under it
- Click on All comments button to view all comments again (without the topics classification)
2 Assign existing topic(s)
- From the Topics dropdown menu click on Add (x) to topic option
- Select an existing topic or create a new one (by entering its name and description)
- Click on Save button
3 Create new topic(s)
- Select comment (one or more or all) and from the Topic dropdown menu, click Add (x) to topic
- Type a Topic title and Description (optional)
- Click on the Save button
4 Remove topic(s)
- Select one or more or all comment(s) and/or change proposal(s)
- From the Topics dropdown menu click on Remove topics from (x) option
5 Modify topic(s)
- Select a particular topic
- Click on the Edit icon next to the topic, modify its name and description
- Click on the Done icon to save changes and Cancel icon to undo the changes
6 Delete topic(s)
- Select a particular topic
- Click on the Delete icon next to the topic
- If there are existing comments classified by this topic, a warning message will be displayed.
- Click on the Delete button to continue and the Cancel button to not continue with the deletion.
Manage tags
1 Access manage tags
- From the Manage comments window:
- Either click on Tags tab
- Or in the Comments tab, from the Add/Remove tags dropdown menu, click on Manage tags option
- Select any comment or change proposal
- From the context menu, select Add/Remove tags
- From the Tags dropdown menu, select Manage tags
2 Create tags
Type a name for the tag in the create text box
Click on Add
3 Modify tags
Click on Edit icon next to the tag
Modify the tag
Click on the Done icon
- Click on the Change button to confirm the modification
- Click on the Cancel button to not continue with the modification
4 Delete tags
Click on Delete icon next to the tag
A warning message is displayed indicating the number of comments and change proposals using the particular tag.
Click on the Remove button to confirm the deletion
Click on the Cancel button to not delete the tag
5 Assign tag(s) to comments and change proposals
Select one or more or all comment(s) and/or change proposal(s)
From the Add/Remove tags dropdown menu, select existing tag(s) and click on the Set tags button
6 Remove assigned tag(s)
Select one or more or all comment(s) and/or change proposal(s)
From the Add/Remove tags dropdown menu, uncheck selected tag(s) and click on Set tags button
